Position : Event Manager
Department : Marketing
Reports to : Marketing Director
Role overview
We are seeking a highly organized and results-oriented Event Manager to lead the planning, coordination, and execution of corporate events, conferences, exhibitions, networking sessions, client engagements, and brand activations. Based in Kuala Lumpur, the Event Manager will be responsible for delivering exceptional event experiences that enhance brand visibility, strengthen stakeholder relationships, and support business objectives. This role requires close collaboration with internal teams, external vendors, sponsors, and partners to ensure successful event delivery from concept to completion.
Key Responsibilities
Event Planning & Execution
- Plan, coordinate, and execute a variety of events, including corporate events, conferences, exhibitions, seminars, roadshows, networking sessions, product launches, and client engagement activities.
- Develop event concepts, project timelines, operational plans, and budgets to ensure successful event delivery.
- Manage all aspects of event logistics, including venue sourcing, registration, catering, accommodation, transportation, audio visual requirements, and on-site coordination.
- Ensure events are delivered on time, within budget, and in line with company standards and objectives.
Stakeholder & Vendor Management
- Collaborate with internal stakeholders to understand event goals and requirements.
- Build and maintain strong relationships with vendors, venues, agencies, sponsors, and external partners.
- Negotiate contracts, pricing, and service agreements to maximize value and cost effectiveness.
- Coordinate and manage suppliers to ensure smooth event execution.
Marketing & Brand Activation
- Work closely with the Marketing team to develop promotional plans and drive event attendance.
- Coordinate event branding, marketing collateral, signage, and promotional materials.
- Support digital and traditional marketing activities related to events.
- Ensure brand consistency across all event touchpoints.
Budget Management & Reporting
- Develop, monitor, and manage event budgets and expenditures.
- Track event performance against objectives and KPIs.
- Prepare post-event reports, including attendance, feedback, ROI, and recommendations for future improvements.
- Identify opportunities to optimize event spending while maintaining high-quality delivery.
Risk & Operational Management
- Anticipate and mitigate potential risks through contingency planning.
- Ensure compliance with company policies, venue regulations, health and safety requirements, and event best practices.
- Handle on-site issue resolution and provide leadership during event execution.
Requirements
Experience and Background
- Bachelor's Degree in Event Management, Marketing, Communications, Business Administration, Hospitality, or a related field.
- Minimum 4-6 years of experience in event management, marketing, public relations, communications, or a related field.
- Proven track record in planning and executing successful corporate events, conferences, exhibitions, and brand activations.
- Experience managing multiple projects and events simultaneously within tight deadlines.
- Experience managing budgets, vendors, agencies, and external stakeholders.
- Experience working in any industry is welcome, preferably with established, reputable, or well-recognized organizations.
- Experience with hybrid and virtual events is an advantage.