Job Summary
We are seeking a proactive and detail-oriented HR Executive to manage the full spectrum of Human Resources functions. The ideal candidate will possess hands-on experience in end-to-end HR operations, including recruitment, onboarding, employee relations, performance management, payroll coordination, training administration, and HR compliance. This role requires a strong understanding of HR best practices and the ability to support both employees and management in a fast-paced environment.
Key Responsibilities
Onboarding & Offboarding
- Facilitate new hire onboarding and orientation programs.
- Prepare employment contracts and HR-related documentation.
- Manage employee exit processes, including resignation, termination, clearance, and exit interviews.
HR Operations & Administration
- Maintain accurate employee records and HR databases.
- Handle employment letters, confirmation, transfers, and other HR documentation.
- Ensure HR policies and procedures are effectively communicated and implemented.
- Support employee lifecycle management activities.
Payroll & Benefits Administration
- Coordinate monthly payroll processing and ensure timely submission of payroll inputs.
- Manage employee leave, attendance, medical claims, and benefits administration.
- Liaise with payroll vendors and relevant authorities when required.
Employee Relations
- Serve as the first point of contact for employee HR-related inquiries.
- Address employee concerns and grievances in a professional and confidential manner.
- Foster a positive workplace culture and employee engagement initiatives.
Performance Management & Learning
- Support performance appraisal exercises and probation reviews.
- Coordinate employee training and development programs.
- Monitor training records and development plans.
Compliance & Reporting
- Ensure compliance with local labor laws and company policies.
- Assist with HR audits and statutory reporting requirements.
- Prepare and maintain HR metrics and management reports.
Requirements
Education
- Bachelor's Degree or Diploma in Human Resources, Business Administration, Psychology, or a related field.
Experience
- 1-2 years of experience in end-to-end Human Resources functions.
- Proven experience handling the full employee lifecycle, from recruitment through offboarding.
- Experience in payroll coordination and HR administration is preferred.
Skills & Competencies
- Strong knowledge of HR best practices and employment legislation.
- Excellent interpersonal and communication skills.
- Ability to handle confidential information with discretion.
- Strong organizational and multitasking abilities.
- Proficient in Microsoft Office applications and HRIS systems.
- Detail-oriented with strong problem-solving skills.
- Ability to work independently in a fully on-site environment.
Preferred Attributes
- Experience working in a fast-paced and dynamic environment.
- Strong stakeholder management and relationship-building skills.
- Ability to drive employee engagement and HR improvement initiatives.
Location: Kuala Lumpur, On-Site (Office-Based)
Reporting To: Head of HR
Note: Only candidates with hands-on experience across the full spectrum of HR functions and employee lifecycle management will be considered.
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