Finance & Operations Manager

Role: Finance & Reporting Manager

Start Date: Immediately

Employment Type: Full time

Location: Kuala Lumpur, Malaysia

Objective

By taking up this role, you have the opportunity to use your skills to create tangible impact in the lives of students in Malaysia by ensuring operational excellence in the Finance & Operations team and strengthening TFM’s financial and internal governance to continuously build credibility and inspire confidence to our internal and external stakeholders. You will also have the chance to learn the ropes and understand in-depth the financial management and reporting framework for a non-profit organisation while honing your technical finance/accounting skills. As part of the Finance & Operations team, your work will have a direct and tangible impact in co-creating a sustainable, effective and efficient organisation to make TFM the greatest place to work. 

Overview of the Role

The mission of the Finance & Reporting Manager is to ensure financial sustainability of the organisation through maintaining financial integrity and efficiency.

Key Measures of Success

• Maintain financial system integrity – ensure TFM’s annual audited financial account and monthly management account is completed and delivered within required timeline
• Improve financial efficiency – ensure the organisation continuously improve its financial efficiency through effective budgeting and spending process to reduce cost per Fellow over time

Duties and Responsibilities

Financial Governance – ensure efficient financial governance practices and processes, which includes the following:-

• Manage annual budget planning and semi-annual budget reviews
• Maintain and improve budget tracking system to help functional heads to make financial decisions 
• Communicate budget utilisation to respective function leads and recommend cost saving on monthly basis
• Develop and maintain TFM Foundation’s finance policies and procedures to ensure there is a strong financial control system in place
• Manage outsourcing partner and administrative staff in maintaining payment systems and processes that are in compliance to TFM Foundation’s finance policies and procedures
• Manage cash flow management system that projects cash requirements and coordinate with fundraising unit to ensure a healthy cash balance

Financial Reporting – deliver accurate and relevant financial reports to key stakeholders, which include the following:-

• Manage the financial audit of TFM Foundation to ensure TFM Foundation obtains an unqualified audit report in a timely manner
• Produce semi-annual donor reports which include both financial (audited account) and no financial information that are relevant to donors
• Produce quarterly financial reports for TFM Foundation’s Board of Trustees
• Produce monthly management reports for internal analysis
• Produce any other reports which may be required from time to time
• Ensure annual tax filing is completed accurately

Fundraising Support, which include the following:

• Ensure compliance of Ministry of Finance’s policies to maintain tax exemption status
• Manage issuance of tax receipts to donors
• Collaborate with fundraising team to deliver relevant financial information and documents in order to effectively engage corporate sponsors and ensure timely drawdown of funding/support from corporate sponsors and government from time to time
• Collaborate with Fundraising team for strategic securing of funding from corporate sponsors by assessing and recommending key line items for funding

Legal and General Governance Matters - ensure TFM Foundation complies with relevant Laws and is legally protected:

• Liaise the Company Secretary and Legal Advisors of TFM Foundation in legal-related issues, which include amendments of the organisation’s constitutional documents (Memorandum and Articles of Association) and copyright matters.

Office Operations:

• Set up new offices and manage office relocations
• Manage all office related operational matters

Required Competencies

• 3-5 years of experience in accounting field, consultancy background would be an added advantage
• Strong grasp of accounting knowledge and Malaysia accounting standard
• Ability to construct full set of financial statements without guidance
• Attention to detail
• Logical and methodical thinking required to design and improve financial processes
• Strong numerical and analytical skills required for financial analysis
• Proficiency in both written and spoken English
• Competency with MS Office productivity tool (Eg word, Excel and PowerPoint)
• Familiarity with UBS Accounting system or other accounting system
• Managerial experience