Strategic Programmes Recruitment Manager

Role : Strategic Programmes Recruitment Manager, Program Duta Guru

Start Date : Immediately

Employment Type : Full time, 1-year Contract (renewable)

Location : Kuala Lumpur

OBJECTIVE OF THE ROLE

To identify, recruit, and select the most promising future STEM leaders in the Ministry of Education Malaysia (MoE) to join the Duta Guru Program or other equivalent leadership development programmes.

MISSION FOR THE ROLE

With the larger purpose of achieving Program Duta Guru (PDG)’s Vision and Goals, the Recruitment Manager leads the PDG Recruitment Team to ensure the effective delivery of PDG by: 

• Managing the team to maintain a large-scale recruitment strategy and process
• Overseeing and keeping track of the recruitment team's recruitment activities. 
• Managing relationships with stakeholders within the Program Duta Guru ecosystem (including, but not limited to Yayasan PETRONAS, Education Planning and Research Division (EPRD), Ministry of Education Malaysia. This also includes working with stakeholders in the Ministry of Education at federal and regional levels.

DUTIES AND RESPONSIBILITIES

Responsibilities include but are not limited to the following:

• Work closely with the Head of Program Duta Guru and Managers across the PDG team to ensure the program attains the targeted recruitment numbers and establishes synergy with other functions in TFM to enhance recruitment efficiency for TFM programs.
• Collaborate with various teams to manage key projects and initiatives within Program Duta Guru, including but not limited to the National Symposium, recruitment and selection for future participants, training events, stakeholder engagement activities, and roadshows.
• Work in conjunction with other teams to strengthen the ecosystem by building communities consisting of stakeholders across all levels in the ecosystem, such as Duta Guru, school leaders, and district, state, and federal officials.
• Manage manpower resources, including contract hiring with the support of the Head of Duta Guru and Head of Stakeholder Engagement and Recruitment
• Directly line manage all members of the Recruitment team and be ultimately accountable for their deliverables:



• Recruitment, Selection and Onboarding 
• Overseeing all recruitment projects, including Participants and Pembimbing Program Duta Guru.
• Develop an effective recruitment process for PDG Participants and Pembimbing PDG to achieve recruitment targets.
• Supervise recruitment events, campaigns, and marketing strategies to influence STEM teachers (e.g., information sessions) and expand outreach through networking (Roadshows) and virtual platforms.
• Manage recruitment content and strategy in collaboration with the Marketing Team and Design & Training Team to attract high-potential candidates. This includes, but is not limited to, websites, social media, brochures, and recruitment pitch presentations.
• Oversee tracking systems to analyse and determine the effectiveness of campaign strategy and execution.
• Ensure efficient and effective selection processes, including application review and application essay evaluation, which include facilitating information sessions and the selection process.
• Supervise the applicant tracking system (e.g., Salesforce) and other platforms and tools, especially Google Spreadsheets.
• Identify, build, and manage relationships with key stakeholders, including prospective applicants, Pembimbing Program Duta Guru (PPDG), Penyelaras STEM Negeri (PSN), and the Working Committee (WC - Yayasan PETRONAS & MOE).
• Produce reports for various stakeholders, highlighting PDG recruitment progress.. 

• Participant and Pembimbing Program Duta Guru (PPDG) affairs 
• Strongly manage participant affairs and the withdrawal process by working closely with the Coaching and Support team.
• Continuously refine and enhance Participant Affairs processes and systems for better data and knowledge management.
• Produce reports for various stakeholders, highlighting progress made by PDG participant affairs.

• Budget Management and Optimisation
• Manage recruitment costs to ensure they stay within the budget and are optimised throughout the program's implementation.

• Branding and Communication  
• Establish and maintain a strong overall branding and communication strategy for the program. 
• Collaborate with the marketing team to ensure that the strong brand identity of all involved parties (i.e., Teach For Malaysia, Yayasan PETRONAS, MOE, and Petrosains) is considered in all communication strategies.
• Work scope and responsibilities may adapt and change in line with the needs of the programme

REQUIRED COMPETENCIES

Role-Specific Competencies

• At least 3 years experience in marketing/recruitment strategies and selection processes.
• At least 4 years working experience in related areas of stakeholder engagement, public sector engagement, and/or recruitment
• Managerial experience leading a small team preferred
• Tech-savvy: Has knowledge of or willing to learn on how to build, develop, manage and maintain knowledge management systems, analytics dashboards and customer relationships management softwares (including but not limited to Excel or Google Spreadsheets, Salesforce, Power BI, Google Data Studio, and Atlassian Confluence).

General Competencies

• Passionate about our mission: believes deeply in the importance of inspiring/investing external people in our mission, and has high expectations for how Teach For Malaysia and Program Duta Guru is viewed by external constituents.
• Resourcefulness - Leverage on relationships/networks through stakeholder engagements as well as existing materials or references in order to achieve effective and efficient outcomes
• Highly adaptable and work effectively in an entrepreneurial, fast-paced, deadline-driven, collaborative and dynamic environment 
• Must be able to travel independently between multiple work sites in other regions, if necessary.
• Bachelor’s degree in a related field preferred but not required

Leadership Experience & Team Adaptability

• Ability to be adaptable in an entrepreneurial, fast-paced, achievement-oriented environment
• Strong interpersonal skills and ability to work collaboratively with all levels of employees and stakeholders
• Able to think strategically, critically, innovatively, and in a resourceful manner
• Able to build and maintain good relationships with internal and external stakeholders
• Able to plan strategically on multiple projects that are happening concurrently. 
• Able to deliver and finish projects in a timely manner with effective outcome. 

Language & Technical Proficiency

• Strong written and verbal skills and excellent proficiency in English and basic proficiency in Bahasa Malaysia
• Excellent proficiency in MS Word, Powerpoint and Excel or Google Spreadsheets (formulas, format, dashboard etc.) 
• Willing and able to readily adopt and utilise any TFM database or technological platform / application (i.e. Google Suites, Confluence, Salesforce, Zoom etc.)