Admin Executive (4 months contract)

Job Responsibilities

• Manage and coordinate weekly tests, re-sit examinations and external examination administration, including preparation of papers, student lists, seating plans and examination materials.
• Support daily school administration, including student attendance monitoring, school correspondence, records management and administrative support to teachers.
• Provide administrative support for school trips, activities and events, including coordination of documentation, student information, payments, transportation, meals and parent communications.
• Support the preparation of the Secondary Newsletter and Yearbook, including collecting, compiling and following up on content from teachers and academic departments.
• Provide administrative and operational support to the Senior Leadership Team (SLT), including meeting coordination, notices, communications and school documentation.
• Coordinate the procurement and distribution of teaching and learning resources, including quotations, purchase documentation, supplier follow-up, delivery and inventory records.
• Manage petty cash claims, ensuring proper documentation, verification and approval before submission.
• Assist with the planning and coordination of meetings, school events and activities, including refreshments, seating arrangements, materials and on-site support.
• Maintain accurate student records, administrative files and school documentation, including support for student transcripts and staff training registration.
• Perform ad-hoc administrative duties and provide general support to academic staff, teachers and SLT as required.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management, Education, or a related field.
• Minimum 1–2 years of experience in administration, school administration, or a similar role.
• Strong organisational and time-management skills, with good attention to detail.
• Good written and verbal communication skills, with the ability to liaise with teachers, parents, students, suppliers and internal departments.
• Proficient in Microsoft Office, particularly Word, Excel and Outlook.
• Able to manage multiple tasks, meet deadlines and work independently with minimal supervision.
• Experience in school/examination administration, procurement or event coordination will be an added advantage.
• Responsible, proactive and able to handle confidential information appropriately.
• This is a 4-month contract position to cover maternity leave. Candidates must be available for the full contract period.