Assistant Manager, Office Admin cum PA

Job Responsibilities:

• Lead and oversee the Office Administration Department to ensure smooth daily operations and high service standards.
• Provide comprehensive executive support to the COO and CEO, including calendar management, meeting coordination, and follow-ups.
• Act as a key liaison between executive leadership and internal departments to ensure alignment and timely execution of tasks.
• Coordinate and support internal and external engagements, including MOE matters, audits, and official events.
• Manage and consolidate reports across departments, ensuring accuracy, consistency, and timely submission.
• Oversee office inventory, procurement, and resource planning to ensure operational efficiency.
• Drive effective communication across departments and ensure proper documentation of key decisions and actions.
• Plan and execute company events, meetings, and official functions.
• Monitor and improve administrative processes, SOPs, and workflows for greater efficiency.
• Handle confidential information with a high level of professionalism and discretion.

Job Requirements:

• Bachelor’s Degree in Business Administration, Management, or a related field
• Minimum 4–6 years of experience in office administration, executive support, or a similar role
• Proven experience supporting senior management (C-level exposure is an added advantage)
• Strong organisational, time management, and multitasking skills
• Excellent written and verbal communication skills
• High level of professionalism, integrity, and ability to handle confidential matters
• Strong coordination and stakeholder management skills across multiple departments
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and reporting tools
• Experience in education industry or handling MOE-related matters is an added advantage
• Proactive, detail-oriented, and able to work independently in a fast-paced environment