Confidential Secretary [RID-00427]

About Setel:

The Future of Mobility

Introduced in July 2018, Setel is a mobile platform that aims to delight customers by innovating for better, inclusive mobility. Setel serves customers across Malaysia by powering one app as the constant companion to ease motorists’ journey across fueling, parking, EV charging, motor insurance, road tax, auto assistance, general purchases, and more across an ecosystem of PETRONAS petrol stations, retail partners, and online merchants.

Role Purpose:

We are seeking a highly professional, organized, and proactive Confidential Secretary to support our CEO. This role requires an individual who excels in handling confidential information, managing multiple priorities, and providing comprehensive administrative support to the CEO. The ideal candidate will be a skilled communicator, adept at managing complex schedules, coordinating high-level meetings, and ensuring seamless day-to-day operations.

In This Role You Will:

• Handle sensitive and confidential information with discretion and professionalism, including preparing confidential files, documents, and reports.
• Review and analyze incoming correspondences and identify/undertake appropriate action including composing replies/ responses to ensure subject matter is addressed in a timely manner. Ensuring important information is processed and delivered efficiently and securely.
• Review, plan, coordinate, prioritize and manage appointments, business visits and courtesy calls in line with the appropriate corporate /business protocols to ensure optimum time management and objectivity and Setel’s reputation and image are sustained.
• Plan and manage the CEO’s business i.e. accommodation/ transportation/travel documentation/flight scheduling reservation, procurement of air tickets in the most cost effective and timely manner and in line with the approved policies and procedures and budget.
• Act as a liaison between executives and internal stakeholders, including preparing agendas, gathering materials, and taking minutes. i.e. Undertake discussion, highlight issues and follow up on actions with relevant parties and advise status.
• Maintain professional communication with clients, vendors, and partners, ensuring timely and accurate information flow. e.g. request for/clarification of information in a timely, efficient and professional manner.
• Monitor/update/verify leave/claims application and utilization in line with Company’s policies, procedures and staff entitlement. e.g. travel, accommodation, overtime to ensure compliance with the approved policies and procedures. Support special projects and initiatives, providing research, coordination, and administrative assistance.
• Support special projects and initiatives, providing research, coordination, and administrative assistance.
• Participate/Coordinate the implementation of HSE initiatives, e.g. Workplace Safety Audit, Office Housekeeping, etc. Identify and highlight facilities requirements e.g.: office space/lighting, IT, telecommunication and air con fixtures and etc.
• General Responsibilities : All employees are required to ensure adherence to the compliance of company policies, industry regulations and legal requirements.

You're A Great Fit If You Have:

• Minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Experience handling confidential or sensitive information with integrity and professionalism.
• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.

What Makes Working With Us Awesome

• Our people and culture- You will get to work with awesome and friendly colleagues with whom you can expect to collaborate well to deliver your work. Empowerment is given and you will get a lot of opportunities for peer learning.
• Availability of tools and applications: You will be provided with different tools to facilitate your work. Automate your work whenever possible so that you can focus on delivering impact for your role.
• Development-focused- Your learning and growth matter most to us. We are people-centric and always ready to help our people to define what they want to make an impact on and craft their learning plan accordingly.

Cool Perks/Benefits

• Flexible working hours
• Relax and unwind in the leisure area with video games, board games, books, and more.
• Wear your favourite jeans, or any cool OOTD so that you can work comfortably (in style).
• Coffee, tea, or snacks are available for consumption at the pantry. Because you’ll be happier with a full tummy.
• A healthy body leads to a brilliant mind. Let’s get moving with the inter-company sports team.
• There will be workshops, talent shows, sports activities, and other events for sharing and bonding.

Personal Data Protection

Setel Ventures Sdn Bhd (“Setel”, “we”, “our” “us”) is committed to protecting and respecting your privacy. This Setel privacy statement (“Privacy Statement”) explains what personal data we collect about you, when and why we collect it, how we use it, the conditions under which we may disclose it to others, your rights to your personal data, and how we keep it secure. This Privacy Statement covers both our online and offline collection activities, including personal data that we collect through online platforms such as websites, applications, third-party social networks or our online and physical events, or through other third parties that we work with. Please read this Privacy Statement carefully to understand our views and practices regarding your personal data.

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