Logistics and Administrative Support (IET-Cordant)

Job Title:- Logistics and Administrative Support (IET-Cordant)

Location:- Kuala Lumpur, Malaysia

Role Summary:-

This role supports the seamless execution of operations by coordinating logistics, training activities, procurement processes, and administrative tasks. The position plays a critical role in ensuring efficient shipment handling, training execution, and operational support while working closely with internal and external stakeholders.

Essential Responsibilities:-

• • Coordinate training events including venue booking, logistics preparation, and attendee tracking
  • Manage training registrations, invitations, equipment shipment, and vendor coordination
  • Handle end-to-end logistics operations including shipment planning, packing, dispatch, and tracking
  • Generate Air Waybills (AWB) and oversee import/export documentation and customs clearance
  • Liaise with freight forwarders (e.g., DHL, FedEx) for timely delivery and pickups
  • Resolve shipment delays, customs issues, and delivery exceptions
  • Raise Purchase Requisitions (PRs) and Purchase Orders (POs) via Ariba
  • Monitor supplier delivery timelines and manage goods receipt in SAP
  • Maintain engineer certification records and compliance documentation
  • Manage customer portals for PO retrieval, RFQs, invoicing, and service confirmations
  • Support access control systems (XPRESS, ACE, TACI, CREW) tracking
  • Prepare quotations, invoices, and commercial documentation
  • Provide administrative and operational support as required

Essential Requirements of the role (Experience / Skills / Competencies):-

• • Years of experience: Minimum 3 years
  • Field of experience: Operations, logistics, procurement, or administrative support
  • Technical Skills: Logistics coordination, procurement processes, documentation handling
  • Soft Skills: Strong attention to detail, communication, stakeholder management, multitasking
  • Tools or Software (Required): Microsoft Office (Excel, Word, PowerPoint), SAP/Ariba (preferred)
  • Education Qualifications: Bachelor’s degree in Business Administration, Logistics, Supply Chain or related field
  • Industry Background or Experience (Required): Logistics, operations, or supply chain environment
  • Target Companies: Logistics firms, supply chain companies, service-based organizations
  • Off-limits Companies: NA
  • Required Accreditations / Certifications: NA

Desirable attributes of the worker (Experience / Skills / Competencies):-

• • Analytical mindset with strong problem-solving skills
  • Proactive, accountable, and reliable work approach
  • Experience in training coordination or event management
  • Familiarity with customer portals and access systems
  • Ability to work in a fast-paced, matrix environment

Other Requirements:-

• • National or Expat: Malaysian
  • Rotation / Work Schedule: Standard office working hours
  • Alternative / Target Job Titles: Logistics Coordinator, Operations Support Executive, Administrative Coordinator
  • Role base (Office, Onshore, Offshore or Workshop): Office-based
  • Will the worker be working at a customer's facility? No
  • Contract Duration: 12 Month
  • Number of positions needs to be filled: 1
  • Languages Required & Proficiency Level: Good Command of English and Malay (Spoken and Written)
  • Does the candidate need to be currently in the role country? Yes
  • Candidate should be available to join before: ASAP
  • Important Keywords to be in the CV: Logistics coordination, shipment management, AWB, customs clearance, SAP, Ariba, procurement, training coordination, Access Control Management Systems portals, Microsoft Office
  • Expected Role Challenges: Managing urgent and time-sensitive shipments and tasks. Off work hours. Balancing multiple operational and administrative priorities
  • Working Conditions - describe the physical environment / conditions the worker will be working in: Office environment. Logistics may include heavy lifting but within company HSE policy on manual handling and ergonomics
  • Are there any safety risks associated with the role? Minimal (primarily office-based; occasional logistics handling risks)
  • What Training is provided to the worker?
  1. System training (SAP, Ariba, internal tools)
  2. Logistics & Customer portal (courier portal, customer ACMS portal, SMART GEP, SUS Portal, CIMS)
  3. Process, HSE, and compliance training
  4. On-the-job operational training