Secretary (Finance)

SUMMARY OF RESPONSIBILITIES 

The Secretary’s primary role is to support the Chief Finance Officer (CFO) in order for them to more effectively manage the finance division. The Secretary provides administrative support, manages communications, helps triage and prioritise tasks and requests. The Secretary serves as a liaison to the board of directors, Bank Negara, and overall serves as the first point of contact for the CFO.

KEY AREAS OF RESPONSIBILITIES

Strategic: 

• Prioritise and triage emails and requests for the CFO’s response where appropriate 
• Draft, review and send communications on the CFO’s behalf. Manage events as needed 
• Conduct research and prepare presentations, spreadsheets, or reports as needed 
• Review and triage financial requests and expense reports 
• Assist in managing projects, ensure that things are running on track, and keep the CFO updated 
• Review documents submitted for the CFO’s review/approval to ensure accuracy and clarity 
• Be the internal cultural ambassador and keep the CFO abreast of the company’s culture pulse. Suggest and execute ideas to improve company culture. Manage social media for CFO
• Be the first point of contact for the CFO office and a trusted advisor to the CFO 

Administrative: 

• Manage the CFO’s agenda, assist in planning appointments, board meetings, stakeholder engagements etc., including gathering and verifying documents and managing logistics  
• Manage incoming and outgoing correspondence (phone, e-mail, letters, packages, etc) 
• Ensure that confidential information/documents remain secure and managed as per the company’s document management procedure 
• Manage the CFO’s corporate travel arrangements, claims and other admin matters 
• Ensure that all documents are handled consistent with the company’s policies and procedures 
• Ensure security responsibilities as stated in the company’s Information Security Policy 

EXPERIENCE AND EDUCATION  

• Bachelor’s degree in business-related field is preferred 
• Able to communicate proficiently in Malay and English 
• Minimum five (5) years of relevant experience  
• Proficient in Microsoft suite, SharePoint, and social media web platforms