Job Description:
- Prepare deposits, process payments, create financial reports, prepare and submit tax forms, and maintain financial databases and spreadsheets.
- Gather financial projections and other tax information from investment funds and send them to tax accountants. Assist with the payment of quarterly tax estimates and mailing of quarterly/annual tax returns.
- Send daily remittance details to vendors and document scanning in support of Accounts Payable and Accounts Receivables.
- File invoices in chronological order by payment date within each vendor folder.
- Prepare journal entries to appropriate monies received into the correct revenue, expenditure, or balance sheet.
- Collect and analyze data for the preparation of Interim and End-of-Year budget and financial reports.
- Assist with employee orientations, focus groups, background checks, and maintain confidential information, such as pay rates and pay grades.
- Develop and update administrative systems to make them more efficient, resolve administrative problems, answer and direct phone calls, organize and schedule meetings and appointments, and take accurate meeting minutes.
- Assist in the preparation of regularly scheduled reports, and produce and distribute correspondence memos, forms, and reports.
- Prepare and process payroll every 15th and 30th of the month.
- Assist auditor in a smooth audit process
- Confidentially handle sensitive information, coordinate office procedures, receive, sort, and distribute the mail.
- Develop and maintain the administrative system for the information of customers, suppliers, and external partners
- Coordinate office activities and operations to secure efficiency and compliance with company policies
- Office stock and pantry management
Qualifications:
- BS Accountancy, Finance, or related field graduate
- 2-3 years working in accounting and bookkeeping
- Thorough knowledge and understanding of GAAP
- Proficient in Quickbooks and Microsoft Apps
- Experience in accounts receivable, accounts payable, payroll, and general ledger
- Good communication skills, verbal and written
- A high degree of accuracy and attention to detail
- Experience in Real Estate is an advantage
- Provide administrative support to inter-department office requests/requirements