Executive, Faculty Administration

About the Role

We are looking for a proactive and detail-oriented Executive, Faculty Administration to provide administrative support across academic faculties and programmes. This role plays a vital part in ensuring smooth academic operations, student support services, faculty administration, and compliance with university processes and standards.

Key Responsibilities

• Coordinate student-related matters including clinical placements, internships, examinations, graduation processes, and final year projects.
• Maintain accurate student records and generate reports as required.
• Support programme accreditation and quality assurance activities, including MQA documentation and internal audits.
• Prepare official correspondence, appointment letters, reports, meeting papers, and committee documentation.
• Provide secretariat support for faculty meetings and academic committees.
• Assist with faculty budgeting, procurement, and financial documentation.
• Coordinate faculty events, orientations, seminars, and academic activities.
• Liaise with internal departments and external stakeholders to ensure smooth operational processes.
• Support administrative projects and continuous improvement initiatives within the faculty.

Requirements

• Bachelor's Degree in Business Administration, Education Management, Public Administration, or a related field.
• Minimum 1-2 years of experience in administration, academic operations, higher education, or a related environment.
• Strong organizational and coordination skills with the ability to manage multiple tasks and deadlines.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Good written and verbal communication skills.
• Ability to work independently while collaborating effectively with various stakeholders.
• Experience in higher education administration will be an added advantage.

Why Join Us?

• Be part of a dynamic higher education institution.
• Gain exposure to academic administration, quality assurance, and faculty operations.
• Work closely with academic leaders, students, and cross-functional teams.
• Opportunities for professional growth and career development.