(AMU) EXECUTIVE, EXAMINATION

Job Responsibilities:

• Review the academic calendar and prepare the examination timetable at least two (2) months prior to the Final and Repeat Examinations.
• Prepare and coordinate the timetable for Resit and Retake Examinations within two (2) weeks after the endorsement of results.
• Verify students’ financial status with the Credit Control Department prior to the commencement of Final and Repeat Examinations.
• Ensure all examination venues, including examination halls facilities, are fully prepared and ready before the examination week.
• Coordinate and manage the overall examination process, including preparation of question papers, attendance lists, and examination slips.
• Assist in the preparation and distribution of examination packs to invigilators before and after each examination session.
• Ensure all required stationery, materials, and other examination-related resources are adequately prepared and available.
• Always maintain strict confidentiality and security of all examination materials.
• Prepare Senate papers from the Examination Department for endorsement and approval during Senate Meetings.
• Compile and verify academic data, including CGPA verification, programme percentage analysis, and student progression tracking, for endorsement at the Sub-Senate Committee Examination (SSCE).
• Coordinate and attend meetings involving students and relevant stakeholders (Student Experience and Learning Support Department, Deputy Vice Chancellor – Student Experience and Learning Support, Dean of Faculty, and invigilators) in cases of examination misconduct.
• Prepare and print manual transcripts (via mail merge) for university collaboration partners and alumni.
• Print official transcripts for local students through the university system.
• Serve as a main committee member for Convocation, including coordination of academic robes and related arrangements.

Requirements:

• Minimum Diploma in any field
• Intermediate level of skills and knowledge of Microsoft Office, Microsoft teams, Barracuda system, and any other system used by the Institute.
• Minimum 2 years working experience
• Strong verbal and written communication skils in BM and English
• Effective team player and able to work independently with minimum supervision
• Flexible, Proactive and high level of integrity
• Excellent communication skills with all stakeholders – students, staff and faculty members