(AMU) ASSISTANT EXECUTIVE, ADMINISTRATION CUM FRONT OFFICE

Responsibilities :

• Sole responsibility for all aspects of the front office and administrative function
• Greet and welcome guests/visitors as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer the phone in a timely manner, take messages and forward calls to the relevant staff.
• Perform any clerical task such as photocopying, filing, recording, faxing & etc
• Schedule and confirm appointments and maintain event calendars include meeting room booking.
• Determine visitor needs in a professional manner and offer refreshments to visitor where appropriate.
• To work and assist, in a supportive role, your superior in an efficient and effective manner.
• To perform any other tasks as requested by the superiors and management and to generally perform all
• administrative work;
• To manage the company couriers and maintain the in and out records, process the monthly payment and follow up with finance department on the status.
• Manage the stationaries request for the company, including a stock check of in and out, ordering the stationeries, ensure the stationaries are being replenish on time.
• All the payments related to stationeries shall be recorded and processed accordingly.
• Processing the purchasing requisitions, quotation enquiries, issuance of purchase order
• Expedite deliveries with suppliers on urgent basis
• Update the stationery projection every quarter to monitor the stock availability
• Distribute the stationery to respective users based on the projection
• Issue the payment authorization request on time for the utilities payment and monitor the payments paid by finance in order to avoid any issues
• Any other duties as may be assigned from time to time by the Head of Department.

Requirements

• Educated to a diploma level
• Fresh graduates may apply (applicants with work experience is preferred)
• Interest in, and knowledge of current issues in the higher education sector
• An excellent ability to communicate effectively with various individuals and groups, including senior leaders
• A proven ability to deal with a varied and complex workload, including the ability to organize your own workload, prioritizing a variety of tasks while working under pressure and to strict deadlines
• Intermediate ability with Microsoft Office
• Ability to work as part of a team