(CCKK) EXECUTIVE EXAMINATION

Job Overview:

The Examination Unit at Cyberjaya College is responsible for the effective planning, administration, and management of all assessment-related activities to ensure integrity, accuracy, and compliance with academic regulations. The unit serves as the central coordinating body for examinations, working closely with academic departments, faculty members, and students to maintain high standards of academic quality and fairness.

Job Description

1. Creating and managing the examination timetable, ensuring there are no clashes and that all courses are accounted for
2. Booking and preparing examination halls or venues and assigning invigilators to oversee the exams.
3. Sourcing, preparing, and distributing all necessary materials, such as question papers, answer sheets, and attendance registers, while ensuring their security and confidentiality.
4. Collecting and organizing all examination-related data, such as attendance and invigilators' reports.
5. Processing the OMR sheets before handling over the students' answer scripts to lecturers for marking purposes.
6. Generating reports on the examination's outcome for endorsement purposes.
7. Scheduling and arrangement of Examination Board Meeting.
8. Maintaining secure and accurate records of all examination documents, from candidate information to question papers, for future reference and audits.
9. Replying to students' inquiries via WhatsApp and request for result's softcopy via email or hardcopy (via counter).
10. Extermination of expired documents such as outdated documents and examination question papers.
11. Ensuring that all files are up to date (Moderation report / student's answer script).
12. Keeping the examination office and storage areas tidy and well-organized.
13. Managing the stock of examination supplies (e.g., answer booklets, stationery) and ensuring there is always enough on hand.

Job requirement:

1. Bachelor’s Degree in Education, Administration, Business, or related field (Diploma with experience may be considered).
2. 1–2 years’ experience in academic administration; fresh graduates are welcome.
3. Proficient in MS Office and familiar with student information systems.
4. Strong organizational, communication, and problem-solving skills.
5. High integrity, attention to detail, and ability to meet deadlines.
6. Willing to work extended hours during exam periods.