SENIOR EXECUTIVE, GROUP HUMAN RESOURCES

Job Overview

The Senior Executive, Group Human Resources is responsible for managing the full spectrum of payroll processing, part-time staff administration, employee benefits, and other HR operational functions. This includes ensuring accurate and timely payment of salaries, maintaining employee records, handling insurance matters, claims processing, HR documentation, and ensuring overall compliance with HR policies, labor laws, and tax regulations.

Responsiblities

Key Responsibilities:

• Collect, clean, and analyze HR data from various sources (e.g., payroll, performance, attrition).
• Develop and maintain HR dashboards and reports to visualize key HR metrics for management decision-making (e.g., turnover trends, headcount, absenteeism, salary analysis).
• Collaborate with HR and IT teams to ensure data integrity and alignment across HR systems.
• Translate HR data into actionable insights to support workforce planning, talent management, and operational efficiency.
• Perform trend analysis, forecasting, and benchmarking using internal and external data sources.
• Automate HR reports using tools such as Microsoft PowerPoint, Excel (pivot tables, formulas), or other analytics platforms.
• Present insights and recommendations in a clear, compelling manner to HR leadership and stakeholders.
• Support ad-hoc data requests and HR analytics projects related to employee lifecycle, performance, compensation, and diversity.
• Continuously improve data reporting processes and ensure data privacy and compliance with company policies and regulations.

Payroll Management

• Manage end-to-end payroll processing for all employees (full-time and part-time).
• Calculate wages, bonuses, overtime, statutory deductions, and ensure accuracy.
• Ensure payroll tax compliance and timely submission of returns.
• Prepare and reconcile payroll reports and summaries.
• Address payroll discrepancies, tax queries, and resolve employee payroll issues.

Part-Time Employment Administration

• Oversee the full lifecycle of part-time staff: onboarding, changes, and termination.
• Issue Letters of Appointment (LOA) and maintain employee profiles in BrioHR.
• Ensure all records are accurate and policy-compliant.

Benefits and Claims Administration

• Manage employee benefit programs including insurance, retirement plans, and voluntary deductions.
• Review and process benefit claims and part-time staff claims.
• Liaise with Finance and insurance providers for reimbursements and coverage updates.
• Track benefit eligibility and changes in employment status.

HR Correspondence & Administrative Letters

• Draft and issue official letters such as appointments, promotions, transfers, salary adjustments, and employment conversions.
• Maintain timely and accurate record-keeping of all correspondence.

Data and File Management

• Maintain secure and organized filing systems (physical and electronic).
• Update employee records regularly and support audits, compliance checks, and reporting needs.

HR Reporting & Process Improvement

• Prepare monthly HR and payroll reports for management review.
• Identify opportunities to streamline operations and improve accuracy and efficiency.
• Assist in HR system enhancements and audits.

Other Duties

• Perform any other duties as assigned from time to time by the Manager or HR leadership.

Qualifications

Required Qualifications

• Bachelor's degree in human resources, Accounting, Finance, or a related field.
• 3–5 years of experience in payroll and HR operations.
• Strong understanding of payroll tax, labor law, and HR policy compliance.
• Proficiency in payroll systems and HRIS platforms (e.g., BrioHR).
• Advanced skills in Microsoft Excel and other MS Office tools.
• High attention to detail, strong analytical, and problem-solving skills.
• Excellent organizational and communication skills.
• Ability to maintain confidentiality and professionalism.

Preferred Qualifications

• Familiarity with employee benefits administration and claims processing.
• Experience with part-time staff administration.
• Ability to work independently and handle multiple priorities in a fast-paced environment.