MANAGEMENT TRAINEE (RESEARCH MANAGEMENT DEPARTMENT)

Position Overview:

The Management Trainee will support RMU operations, gaining hands-on experience in research administration, grant coordination, and stakeholder communication. Under direct supervision, the trainee will assist with day-to-day tasks to learn processes and develop skills in research management.

Primary Responsibilities:

1. Administrative Support

• Assist with organizing RMU documentation (MoUs, grant files, ethics applications) and file keeping.
• Maintain and update research databases (e.g., project trackers, publication logs).
• Prepare meeting agendas, minutes, and follow-up reminders for RMU activities.

2. Grant Coordination Assistance

• Track submission deadlines and send reminders to faculty.

3. Communication & Correspondence

• Draft routine emails to faculty, funding agencies, and potential collaborators.
• Coordinate internal announcements (e.g., calls for proposals, workshops, training).

4. Event & Workshop Support

• Help organize RMU workshops and seminars (e.g., booking rooms, preparing materials, arranging refreshments).
• Assist with RSVP tracking and preparation of attendee lists and certificates.

5. Ethics & Compliance Tasks

• Gather required documents for IRB submissions (consent forms, research protocols).
• Monitor the status of ethics reviews and send timely updates to researchers.
• Archive approval letters and track expiration dates.

6. Reporting & Data Entry

• Input research metrics into RMU dashboards (e.g., number of funded projects, publications).
• Assist with basic data analysis (e.g., compiling Excel pivot tables, generating summary charts).
• Prepare simple monthly reports for the review.

Qualifications & Requirements:

• Bachelor's degree in any discipline, preferably a research-related field (sciences, social sciences, or management)
• 0-1 year of work experience; student studying bachelor's degree are welcome to apply.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills in English.