ADMINISTRATIVE EXECUTIVE (FACULTY OF SAFETY AND HEALTH)

Job Summary

The Administrative Executive provides comprehensive administrative, financial, and academic support to ensure efficient operations of the Faculty of Safety and Health. The multifaceted role involves office management, academic coordination, examination processes, budget monitoring, and compliance with institutional policies. The ideal candidate must be highly organized, detail oriented, and proficient in both administrative and financial tasks.

Key Responsibilities:

1. Administrative & Office Management:
   1. Manage daily office operations including correspondence, filing systems, and documentation.
   2. Schedule and assist faculty meetings, appointments, and events
   3. Prepare and distribute meeting agendas, minutes and reports.
   4. Maintain accurate faculty records, databases, and student files.
2. Academic & Examination Administration:
   1. Provide comprehensive assistance in academic and student matters
   2. Assist in preparing academic timetables
   3. Coordinate examination schedules and logistics
   4. Prepare, verify and process examination results
   5. Generate and process student result slips and academic transcripts
   6. Assist faculty examination moderation and faculty meetings
3. Financial Management & Budget Monitoring
   1. Monitor and track faculty budget expenditures
   2. Prepare regular budget reports and financial statements
   3. Process invoices, purchase orders, and reimbursement claims
   4. Assist in annual budget preparation and forecasting
   5. Maintain proper documentation of financial transactions
4. Communication & Stakeholder Relations
   1. Serve as primary contact for faculty inquiries
   2. Handle official correspondence and communications
   3. Liaise with students, staff and external partners
   4. Coordinate faculty events, workshops and seminars
5. Compliance & Safety Administration
   1. Ensure adherence to institutional policies and procedures
   2. Support compliance audits and accreditation process