MANAGEMENT TRAINEE - RESEARCH MANAGEMENT UNIT

About the Role

The Research Management Unit (RMU) at the University of Cyberjaya is seeking a proactive and detail-oriented Management Trainee to support the administration of the Research Management Unit activities. This role offers hands-on experience in event coordination, research administration, and stakeholder engagement.

Key Responsibilities

Event Administration & Coordination

• Assist in organising RMU events, including liaising with speakers, participants, and vendors.
• Support the preparation and distribution of conference materials such as brochures, abstract books, and program schedules.
• Maintain conference-related documentation, including abstract submission records, registrations, and sponsorship agreements.
• Coordinate logistics such as venue booking, catering arrangements, and technical support for hybrid/virtual sessions.
• Monitor deadlines for abstract submissions, peer review processes, and conference proceedings.

Participant & Speaker Engagement

• Assist in managing speaker invitations, travel arrangements, and accommodation bookings
• Respond to inquiries from potential participants of Research Management Unit activities.
• Support the organisation of panel discussions, workshops, and networking sessions.

Financial & Administrative Support

• Track conference budgets, process invoices, and handle reimbursements under supervision.
• Ensure compliance with University of Cyberjaya's policies and funding regulations

Additional Responsibilities

• Perform any other duties as assigned by the Director of the Research Management Unit, in line with the needs of the department

Qualifications & Skills

• Students of UoC are encouraged to apply. Bachelor's degree in Business Administration, Communications, Event Management, or a related field is an added advantage.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with event management tools.
• Attention to detail and ability to work independently, as well as in a team.
• Experience in event planning, academic conferences, or research administration is an advantage.