EXECUTIVE, ADMINISTRATION (FACULTY OF PHARMACY)

A) GENERAL ADMINISTRATION

i. Assisting Dean & Deputy Dean (S)

ii. Budget/Finance

• Faculty Annual Budget preparation.
• Faculty expenditure monitoring.
• Student's / Faculty activities proposal reviewing.
• Request for budget through Executive Management Committee Meeting.
• Part-timer/Invited Lecturers Claim for all programmes.
• Cross-checking with Finance department regarding the budget & expenses updates.

iii. Report & Working Paper Preparation

• Senate Paperwork - Bachelor & PG programs.
• Sub Senate Examination Result Paperwork - Bachelor & PG programs.
• Sub Senate New Programs & Curriculum Paperwork - Bachelor & PG programs.
• University Management Committee (UMC) Paperwork.
• MQA Documents - PG & Bachelor programs.

iv. Faculty Affairs

• Preparation of documents for programmes accreditation and visit.
• Preparation of documents with regards to Professional & Regulatory Bodies;
• MQA, MOHE, MOH, SPA, Pharmacy Board, and etc.
• Assisting the dean in preparation for Appraisal, KPI, Promotion exercise.
• Secretariat for Workshop or training conducted by Faculty of Pharmacy.

v. Secretary

• Administrative Meeting.
• Faculty Meeting.
• Quality Audit Committee Unit.

B) PROGRAMMES

i. Post-graduate Programmes

• Oversee the operation of the Post-Graduates programmes v Assisting Deputy Dean (Academic Affairs), Programme Coordinators Preparation of the annual Academic Calendar v Students' registration process.
• Registration setting through Campus Management System (UC Campus) for new intake and returning students
• New Intake Registration & Returning Students Registration / Students Semester & Course Registration Database v Re-sit & Repeat Examination registration

ii. BPharm (Honours) Programme & Post-graduate Programmes

• Assisting Deputy Dean (Academic Affairs)
• Assisting Office of Deputy Vice-Chancellor, Academic and Research Excellence (ARE)
• Preparation of the annual Academic Calendar
• Course Preparation

1. Course File
2. Attendance List
3. Invited Lecturer's Appointment
4. Arrangement for Clinical Attachment

• Students Registration process

1. Registration setting through Campus Management System (UC
2. Campus for new intake and returning students.
3. Students Semester & Course Registration Database
4. Re-sit & Repeat Examination registration

• Student's Profile

1. Student Status updates

• Student Handbook preparation v Timetable

1. Venue Booking
2. AV Equipment (LCD & PC) Booking
3. Timetable announcement to students

• Student Activities

1. Assisting Deputy Dean (Student Affairs)
2. Assisting StaD
3. Chairperson during student's activities

• Examination

Mid-Semester Examination

* Results Announcement to students

* Venue Booking

* Printing Question Paper

* Preparation of materials required for the Mid-Sem Exam

Final Examination

* Final Examination Timetable to Examination Unit

.

• Submission of Final Examination Question Paper to Examination Unit
• Ensure the Venue & Administrative Staff Invigilators
• Co-invigilator
• Results preparation and compilation to SSC
• Course Audit Report

Students' Course Evaluation

• Distribution of Online Course Evaluation Form
• Analysis / Summary from the Course Evaluation
• Grand Reflections & Remedial Action Record
• UC Campus Person-in-charge

C) COMMITTEE

• Quality Assurance Committee Member for FOP
• UoC Convocation, Working Committee
• Occupational Safety & Health Committee UoC
• Emergency Response Team UoC
• Halal Science Committee
• Admin Committee