SR FINANCE EXECUTIVE

Job Purpose:

To be a key person on Accounts Receivable Department in monitoring and managing the team.

Responsibilities:

Bank Reconciliation & Bank Summary:

• Download and save MBB/CTB daily statement to share folder.
• Prepare Bank Reconciliation/ Bank Summary
• Any new account opening or other matters to liaise with bank officer
• To reconcile the accounts receivable during closing period
• Responsible for monitoring and manage accounts invoicing

GL Transaction/ Journal Posting, Accrual (Post & reversed):

• To post GL Transaction & Journal- Transfer revenue/ post tool rental depreciation for invoice issued- related to Accounts Receivable

COMP/ FCP, Contract & Consignment Fee:

• COMP Updates (Agreements Details listing, Rates, Close WBS, Consignment fee, etc.)
• To update flight hour received from customer to "CUM COMP TOTAL FLYING
• To prepare and calculate the "COMP TOTAL FLYING HOUR- BILLING TABLE"
• Update FH received in "MONTHLY COMP FH REPORT CONTROL CHECK LIST

Margin Analysis by WBS:

• To check and monitor the margin by activities are correctly captured - Sales & Cost
• To check & Monitor WIP@Cost to be billed upon advised by the PIC

Customer Ageing:

• To check customer ageing and details are correctly updated - The figures tally with main G/L / sort by highest outstanding / Special customer-payment received by instalment.
• To analyse outstanding Special G/L
• To update & highlight with remarks for each customer - Follow up with customer/Logistic/CS/Training
• To update Overdue Trend (Highest to Lowest outstanding by preparing the graph)

Payment Collection:

• To follow up by call & email to customer
• To monitor Recovery Plan for certain customer
• To liaise with Customer Support on the collection status

Statement of Accounts:

• To check SOA are correctly prepared before sending out to customer
• To discuss with Training Dept. for the outstanding related to Training invoices - with Training Manager
• To monitor ICP balance sent out to Interco is correct
• To check AR/AP Reconcile are correctly prepared - AWM vs Intercompany

Intercompany Transaction:

• To prepare AR/Sales & AP/Purchases schedule
• To check & tally the ICP form figure sent/received - AWM vs Intercompany
• To update in Hyperion & check the Intercompany Report
• To make sure ICP form are signed and return/sent out - AWM vs Intercompany

SST:

• To prepare Training invoices listing with SST category
• To prepare SST reporting (manual) vs payment received
• To update the deadline for each submission

Hyperion & Reporting:

• To prepare / check the Sales Report
• To prepare and analyze the Margin Analysis
• To prepare monthly Training Revenue -YTD & Training Volume
• To prepare Forecast Training Analysis
• To prepare and send the report to Rome Office (Receivable & Order Intake)
• To report in Hyperion monthly and quarterly (Management, and Statutory) - Sales Order Intake, Order Book & Other Info.

Advance Listing:

• To prepare & provide Advance Invoices listing to related person to get the status
• To issue CN Advance once received the payment
• To minimize / do clearing on the Advance GL

Incoming Fund - CITIBANK:

• To revert Bank on the payment code by email received
• To inform related PIC on the payment received especially if it is Advance Payment

Credit Note Request Form:

• To make sure any discrepancy will be received the CN request form from related PIC
• To do checking on the details & supporting document
• To get verification from Finance Manager before reverting to CN requestor for their action
• To make sure final approval have been signed before proceeding with Credit Note issuance

Bank Guarantee & Fixed Deposit:

• Prepare bank guarantee application (upon request)
• Retrieve outstanding BG & FD from related bank
• To update FD Control Listing File (Principal + Interest) and post Interest figure
• Follow up with bank officer for the expired & maturity date of BG

Skills & Qualification:

• Diploma in accounting or finance
• At least 3 years in supervisory experience
• SAP knowledge, excel worksheet & word
• Excellent in attention to details, strong analytical, organizational ability & good communication
• Must be able to manage and oversee the account receivable function within the company
• Must be familiar with many types of balances

Due to the high volume of applications, only shortlisted candidates will be contacted.