Be Our Executive, Facilities Management
The Facilities Management Executive is responsible for the efficient and effective management of the physical workplace, including maintenance, security, utilities, cleaning, vendor management, and space planning. The role ensures that the facility supports the operational needs of the business while complying with health and safety standards.
Who Are We?
CompAsia is a digital and technology company that provides end-to-end solutions for certified pre-owned devices focusing on the mobile phone life-cycle value chain. Our focus is on delivering a mobile phone lifecycle experience not limited to Trading, Financing and Insurance.
What Role Will You Play in Shaping CompAsia's Future?
- Preventive Maintenance & Facility Management
- Develop and implement preventive maintenance schedules to ensure minimal downtime and food safety compliance.
- Monitor and update maintenance Standard Operating Procedures (SOPs), job plans, and records for audits.
- Track maintenance activities, work orders, and spare parts inventory.
- Service Contract & Vendor Management
- Manage service contracts fire protection,
- Equipment & System Maintenance
- Compliance & Safety Management
- Oversee daily operations of building and facility services (cleaning, maintenance, security, etc.)
- Liaise with external vendors, service providers, and contractors
- Ensure compliance with health and safety regulations and company policies
- Manage utility usage and implement energy-saving initiatives
- Conduct regular inspections and audits to ensure facilities are well-maintained
- Support space planning, office moves, and renovations
- Manage facility-related budgets and expenses
- Respond to facility-related emergencies and resolve issues promptly
- Maintain facility records, service agreements, and equipment manuals
- Track and maintain a renewal calendar for all business licenses and permits required by federal, state, and local authorities.
- Liaise with relevant government departments, agencies, and municipal councils for license application and renewal processes.
- Prepare and compile necessary documents, forms, and payments for submission.
- Ensure all licenses are renewed before expiry to avoid fines or business disruptions.
- Coordinate with internal departments (Finance, Legal, Operations) for required inputs and documents.
- Keep updated with any changes in regulations, laws, or requirements related to business licenses.
- Maintain organized records of all licenses and renewals.
- Assist in audits or inspections by providing required documentation.
- Prepare reports on license status and renewal progress for management review.
What Qualifications and Experience Will You Bring to Excel in This Role?
- Diploma or Degree in Facilities Management, Building Services, Engineering, or related field
- Minimum 2–3 years of relevant experience in facility or property management
- Knowledgeable of building systems, fire and safety, electrical plant, energy efficiency, retail and commercial market trends.
- Leadership, management skills, problem solving, communications, interpersonal skills, impact, business expertise, business acumen, job functional knowledge.
- Demonstrates alignment with the organisation’s core values through expected behaviours.
- High level of integrity takes accountability of work and good attitude over teamwork.
- Takes initiative to improve current state of things and adaptable to embrace new changes.