Account Payable Executive

About Us: 

CapBay operates an award-winning Supply Chain Finance and Peer-to-Peer (P2P) Financing platform. We facilitate inclusive business financing, using existing trade data and relationships. Through our proprietary credit-decisioning model, businesses of all sizes can obtain short-term financing while banks and investors can participate in high-quality financing deals. You can find out more about us at www.capbay.com

Job Summary:

We are looking for a motivated and detail-oriented Accounts Payable (AP) Executive to join us. The AP Executive will play a key role in the day-to-day operations of the AP department by processing invoices, managing payments, and ensuring accurate record-keeping. This is an excellent opportunity for someone looking to build a career in finance and gain hands-on experience in accounts payable.

Key Responsibilities:

• Receive, review, and process vendor invoices, ensuring accuracy and compliance with company policies.
• Verify invoice details, including amounts, dates, and vendor information, and ensure all necessary approvals are obtained.
• Code invoices accurately to the correct general ledger accounts and cost centers.
• Track and monitor the status of invoice approvals, ensuring timely processing and payment.
• Follow up with internal departments for missing or delayed approvals to keep the AP workflow on schedule.
• Assist in maintaining and updating vendor records, including contact information, payment terms, and tax documentation.
• Respond to vendor inquiries regarding invoice status, payment schedules, and discrepancies in a timely and professional manner.
• Assist in the reconciliation of vendor statements with internal records to ensure that all payments and credits are accurately recorded.
• Help prepare AP aging reports and identify any overdue invoices that require follow-up.
• Support month-end and year-end closing activities by ensuring all outstanding invoices are processed and accounted for.

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 1-2 years of experience in an accounts payable or finance-related role preferred.
• Familiarity with accounting software (Oracle NetSuite) is preferred.
• Strong attention to detail and a high level of accuracy in data entry and processing.
• Excellent time management and organizational skills, with the ability to prioritize tasks and meet deadlines.
• Good communication and interpersonal skills for interacting with vendors and internal teams.
• Proficiency in Microsoft Office, especially Excel, for data entry and reporting purposes.