Project Coordinator

Scope:

We are seeking a highly motivated Project Coordinator to independently manage the execution phase of our new office and laboratory development. This role requires a hands-on approach to real estate due diligence, managing construction execution, and coordinating refurbishment projects for clinical settings across various health district hospitals. This role is focused on ensuring projects are executed on time, within budget, and in full compliance with local regulations, under the overall direction of the Facilities Manager.

Responsibilities :

• Property Search Execution: Independently execute the physical search, site visits, and initial technical evaluation of land/property options presented by property agents for new office and lab development.
• Liaison & Coordination: Act as the primary liaison with property agents, developers, and relevant authorities (e.g., City Council, Fire & Rescue Department) to facilitate the acquisition process and secure necessary building/renovation approvals.
• Construction Execution Management: Manage and monitor the execution phase of full-cycle construction projects, including site mobilization, daily work monitoring, quality checks, and final handover procedures.
• Contractor Oversight: Coordinate and supervise the work of consultants, contractors, and suppliers to ensure strict adherence to technical specifications, project schedules, and safety standards.
• Refurbishment Projects: Independently manage Assist the execution and on-site coordination of refurbishment projects for clinic settings across different states.
• Compliance Administration: Prepare, submit, and diligently track all administrative documentation required by local government authorities to secure building permits, renovation approvals, and laboratory operational licenses.
• Monitoring & Reporting: Monitor project schedules, costs, and resources, and prepare detailed, timely project reports and updates for the Facilities Manager.
• HSE Implementation: Implement and enforce strict Health, Safety, and Environmental (HSE) policies on-site, serving as the main point of contact for safety matters.
• Issue Resolution: Promptly identify and propose solutions for technical and operational issues encountered on site.

QUALIFICATIONS/REQUIREMENTS

• Education: Bachelor’s Degree in Civil Engineering, Construction Management, Quantity Surveying, or a related technical field.
• Experience: Minimum 2 to 4 years of hands-on experience in facilities development, construction project coordination, or site supervision. Experience with legal compliance processes or property due diligence is a strong plus.
• Skills: Strong understanding of construction techniques, building regulations, and project administration. Excellent documentation, negotiation, and stakeholder coordination skills.
• Tools: Proficient in project scheduling tools (e.g., MS Project), basic drafting/design software (viewing), and MS Office applications.
• Certification: Certification in construction/project management (e.g., PMP, CCPM) is an added advantage but not mandatory for this Executive-level role.
• Travel: Willing to travel outstation within Malaysia for site development and supervision.