Office Administration Specialist

The Role

The Office Administration Specialist will be responsible for delivering a broad range of high quality administrative services across departments in the company. The role requires a detail-oriented and efficient individual who excels at multitasking and is passionate about creating a smooth and welcoming office environment. The position will be essential in providing different levels of administrative support to a variety of internal stakeholders depending on business needs.

Key Responsibilities

• Manage day-to-day office operations, including ordering supplies, maintaining office equipment, and coordinating with service providers.
• Serve as the primary point of contact for office-related inquiries and issues.
• Ensuring incoming enquiries and correspondences are directed to the appropriate team or channel for further handling. 
• Organize and maintain office files, documents, and records.
• Coordinate and schedule company-wide meetings, events, and appointments; including scheduling for employee onboarding cycles, interviews etc. 
• Contribute towards organizing and planning for company-wide events. 
• Manage office budgets and track expenses.
• Assist with travel arrangements and accommodation bookings for employees.
• Support onboarding of new hires by preparing workstations and office supplies.
• Ensure office cleanliness, functionality, and compliance with health and safety regulations.
• Liaise with building management and vendors to resolve facility-related issues.
• Contribute to a wide variety of initiatives related to our ability to operate in compliance with local legal requirements. 
• Any other duties as directed from time to time.

Skills/ Experience Required

• Graduated with a recognized undergraduate degree. Candidates with a diploma qualification and relevant work experience will be considered. 
• 0-2 years of experience in office administration or support roles.
• Well-developed skills in using digital technology, including G Suite, for collaboration and work management
• Able to work in a fast paced environment, strong organizational and multitasking skills.
• Excellent communication and interpersonal skills in English, with ability to interact effectively within the company and externally. 
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently and as part of a team.
• This will be a hybrid role, however there may be a requirement for the incumbent to work on-site more frequently due to the nature of this position.