Human Resources & Administrative Executive

Job Summary

We are looking for a versatile and detail-oriented individual to join our team as a Human Resources & Administrative Executive. In this role, you will play a pivotal role in supporting HR functions while also managing building management tasks to ensure a safe and efficient workplace environment.

Key Responsibilities:

Recruitment and Selection:

• Assist in the full-cycle recruitment process, including drafting job postings, coordinating interviews, and corresponding with candidates.

Employee Experience:

• Coordinate pre-onboarding and onboarding activities for new hires to ensure a smooth integration into the company.
• Support the planning and execution of employee engagement activities to foster a positive work environment.
• Assist in handling employee inquiries and contribute to HR policy enforcement to ensure compliance with local labor laws and regulations.

Employer Branding:

• Participate in planning and executing employer branding initiatives, both digital and in-person, to enhance the company's reputation as an employer of choice.

Learning and Development:

• Support the planning and execution of Learning and Development activities, including sourcing suitable training programs, applying for training grants, and coordinating in-house training sessions.

HR Administration:

• Provide comprehensive administrative support to HR team members, including preparing documents, maintaining process documentation, and ensuring accurate HR record-keeping.
• Assist with projects and initiatives as assigned by HR Managers or the Head of People.

Workplace Management:

• Monitor building systems and equipment to ensure operational efficiency, coordinating timely maintenance and repairs.
• Uphold workplace safety and security standards, including overseeing pest control measures and ensuring compliance with emergency preparedness protocols.
• Implement and enforce building policies and procedures to maintain a conducive workplace environment.

Qualifications:

• Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Strong organizational skills with meticulous attention to detail.
• Excellent time management skills to prioritize tasks effectively.
• Proficient in both verbal and written communication in English and Bahasa Malaysia.
• Ability to handle sensitive and confidential information with utmost discretion.
• Proactive learner and problem-solver who thrives in a dynamic environment.
• Proficiency in Google Workspace; familiarity with HR software is a plus.
• Prior internship or work experience in Human Resources is advantageous.