Admin Assistant (Operations & Office Support)

Job Summary

The Admin Assistant is primarily responsible for managing daily administrative, office, and operational matters to ensure smooth business operations. This role supports basic HR administration, facilities and building management, vendor coordination, and payment processing. The position requires a hands-on, detail-oriented individual who can manage multiple administrative tasks independently and provide operational support to retail outlets when required.

Key Responsibilities

Administration & Office Operations

• Oversee daily administrative operations to ensure the office runs efficiently and smoothly.
• Manage and coordinate all building and facilities-related matters at BloomThis HQ, including maintenance, utilities, office cleanliness, repairs, and liaising with building management.
• Coordinate with external vendors and service providers to ensure timely delivery of services and resolution of operational issues.
• Manage procurement of office supplies, equipment, and services in accordance with approved budgets.
• Maintain proper administrative records, documentation, and filing systems.

Workforce & HR Administration Support

• Compile, verify, and prepare monthly attendance records for foreign workers for submission to the appointed vendor.
• Verify overtime data to ensure accuracy and compliance with company guidelines.
• Handle employee administrative enquiries and provide basic support on attendance, payroll-related submissions, and internal processes.
• Assist in ensuring administrative compliance with company policies and employment regulations.
• Maintain confidentiality of employee and company information at all times.
• Process and track payments for freelance drivers and riders, ensuring timely and accurate submission.

Retail & Operational Support

Provide operational support by standing in for retail staff at BloomThis retail outlets when required, particularly during manpower shortages or peak operational periods.

Job Requirements

• Minimum 2–3 years of experience in an administrative or office support role.
• Strong organisational, coordination, and time-management skills.
• Good communication and interpersonal skills, with the ability to work with internal teams and external vendors.
• Proficient in Google Workspace; experience with HRIS or administrative systems is an advantage.
• Detail-oriented, reliable, and able to manage multiple tasks independently.
• High level of integrity and discretion when handling sensitive information.
• Flexible and willing to support retail operations when operationally required.