The main function is to compile, consolidate, and analyze daily gantry meter reading entries to generate the Daily Terminal Activity Report – comparing loading versus lifting volumes. This report forms the basis for daily, weekly, and monthly closing figures, which will subsequently be submitted to KDRM.
- Actively involved in handling daily office administrative tasks, including records management, access key control, courier and postal services, as well as overseeing and managing staff petty cash claims and disbursements at the terminal.
- Reconcile daily stock levels of all petroleum products, additives, and POME by cross-checking documents such as meter tickets, gantry meter record sheets, bulk stock, and PDNs from dispatch.
- Prepare weekly and monthly stock reports for all products in the terminal, ensuring compliance with internal controls and statutory requirements. This includes daily, weekly, and monthly reconciliation of gantry meter readings against sales reports, tank stock records, vessel throughputs, and drummed product records.
- Analyze and identify stock and document discrepancies, such as cancellations, diversions, suspense transactions, unfulfilled transactions, gantry reports, and tank stock issues, using data from gauging or spreadsheet calculations in collaboration with distribution, gantry, and shipping teams.
- Monitor product disposal, contamination, and returns/diversions; ensure accurate incorporation into stock reconciliation and prepare all related records in KDRM format for subsequent claims (e.g., subsidies or sales tax).
- Maintain and organize all documentation for Kastam (Customs) scrutiny and audits, ensuring readiness for unannounced inspections (e.g., tank stock movements, product issues, vessel receipts, borrowings/loans, drumming activities, and additive usage).
- Manage monthly staff petty cash claims, perform monthly petty cash reconciliation, and ensure accurate closing.
- Maintain and organize the dead record store to ensure easy retrieval and compliance.
- Handle daily mailing and courier services, manage access key distribution, and ensure the safekeeping of safety equipment such as safety shoes and helmets.
Qualifications
- Diploma in any related field.
- Minimum 2 years related working experience.
About the Company
Boustead Petroleum Marketing Sdn Bhd (BHPetrol)
Boustead Petroleum Marketing Sdn Bhd, better known as BHPetrol was established on 14 February 2006. Since its inception the brand has grown stronger in its retail network with 400 retail service stations located throughout Peninsular Malaysia. These stations provide top quality products and services to millions of customers every year.
BHPetrol is committed in providing the best to the customers; hence, BHPetrol has developed the revolutionary advanced fuel called Infiniti – formulated with German additives to deliver maximum fuel performance with increased power and fuel economy. BHPetrol also operates about 300 convenience retailing stores (BHPetromart) within its retail service station network to provide further convenience to the customers. BHPetrol is also rewarding its customers through the eCard Loyalty Program to give various privileges every time they refuel or shop at BHPetrol.
Other than the service station business, BHPetrol is also involved in the distribution of LPG to households and commercial premises. The blending and distribution of a wide range of lubricants, championed under the well-known brand Syngard, adds another dimension to BHPetrol’s involvement in the thriving Malaysian economy.
As a local Malaysian Government Investment link company (GLIC), a subsidiary company under Malaysian Armed Forces Fund Board (LTAT) and Boustead Holding Berhad, BHPetrol continues to be active in strengthening and expanding it’s network and services throughout Malaysia.