COMPANY DESCRIPTION:
AIRR Labs, headquartered in Singapore, is a leading e-commerce enabler in Southeast Asia, specializing in FMCG, Beauty, and Lifestyle brands on platforms like TikTok Shop, Shopee, and Lazada. The company provides comprehensive digital commerce solutions, including content strategy, performance marketing, store management, short-form video production, livestreaming, and multi-channel fulfillment.
GENERAL INFORMATION:
Department: Finance & Accounting
Reports to: Finance & Accounting Manager
JOB PURPOSE:
Manage all general accounting functions for an e-commerce business, including bookkeeping, tax filing and compliance, and account balance reconciliation — ensuring financial data is accurate, timely, and fully compliant with applicable laws and regulations.
KEY RESPONSIBILITIES:
Bookkeeping & Transaction Recording
- Record all transactions accurately and completely: sales revenue across e-commerce platforms (Shopee, Lazada, TikTok Shop, Brand.com.), operating expenses, advertising spend, platform commissions, shipping fees, discounts, and product returns.
- Track and maintain accounts receivable from each e-commerce platform; reconcile against settlement reports provided by each marketplace.
- Record inventory movements (inbound, outbound, on hand) using the appropriate costing method; reconcile book inventory.
- Track and record marketing expenses, promotions, vouchers, and flash-sale costs, ensuring proper allocation to the correct accounting period.
- Maintain organized and complete source documents and support records in accordance with company policy and regulatory requirements.
Tax Filing & Regulatory Compliance
- Prepare and submit VAT, WHT, CIT… within statutory deadlines.
- Monitor and reconcile input and output invoices; manage electronic invoicing systems.
- Stay current on tax policy changes relevant to e-commerce operations (e.g., foreign contractors withholding tax, marketplace regulations, import/export duties where applicable).
- Liaise directly with tax authorities during audits, inspections, or inquiries.
- Ensure full compliance with invoice regulations for B2C transactions conducted through e-commerce platforms.
Balance Reconciliation & Reporting
- Perform monthly/quarterly reconciliation of all general ledger accounts: cash, bank deposits, accounts receivable, accounts payable, inventory, advances, and prepaid expenses.
- Reconcile outstanding balances with each e-commerce platform, third-party logistics providers (3PLs), and suppliers; investigate and resolve discrepancies.
- Prepare trial balances and verify the reasonableness and consistency of account relationships before finalizing financial statements.
- Prepare monthly, quarterly, and annual financial statements (Balance Sheet, Income Statement, Cash Flow Statement, and Notes to Financial Statements).
- Perform other tasks assigned by the line manager.
QUALIFICATIONS & REQUIREMENTS:
Education & Experience
- Bachelor’s degree in accounting, Finance, or Auditing.
- Minimum 3 years of experience in general accounting; experience in e-commerce, retail, or FDI companies is strongly preferred.
- Solid knowledge of Vietnamese Accounting Standards (VAS), Tax Law, and the Accounting Law (or equivalent local GAAP if applicable).
- Hands-on experience working directly with tax authorities and handling tax finalization.
Technical Skills
- Proficient in accounting software (MISA, Oracle or equivalent).
- Advanced Excel skills (Pivot Tables, VLOOKUP/XLOOKUP).
- Strong analytical and logical thinking skills.
- Detail-oriented, highly organized, and accountable.