GENERAL INFORMATION
Department: Finance & Accounting
Reports to: Finance & Accounting Manager
JOB PURPOSE
Manage all general accounting functions for an e-commerce business, including bookkeeping, tax filing and compliance, and account balance reconciliation — ensuring financial data is accurate, timely, and fully compliant with applicable laws and regulations.
KEY RESPONSIBILITIES
Bookkeeping & Transaction Recording
- Record all transactions accurately and completely: sales revenue across e-commerce platforms (Shopee, Lazada, TikTok Shop, Brand.com.), operating expenses, advertising spend, platform commissions, shipping fees, discounts, and product returns.
- Track and maintain accounts receivable from each e-commerce platform; reconcile against settlement reports provided by each marketplace.
- Record inventory movements (inbound, outbound, on hand) using the appropriate costing method; reconcile book inventory.
- Track and record marketing expenses, promotions, vouchers, and flash-sale costs, ensuring proper allocation to the correct accounting period.
- Maintain organized and complete source documents and support records in accordance with company policy and regulatory requirements.
Tax Filing & Regulatory Compliance
- Prepare and submit VAT, WHT, CIT… within statutory deadlines.
- Monitor and reconcile input and output invoices; manage electronic invoicing systems.
- Stay current on tax policy changes relevant to e-commerce operations (e.g., foreign contractors withholding tax, marketplace regulations, import/export duties where applicable).
- Liaise directly with tax authorities during audits, inspections, or inquiries.
- Ensure full compliance with invoice regulations for B2C transactions conducted through e-commerce platforms.
Balance Reconciliation & Reporting
- Perform monthly/quarterly reconciliation of all general ledger accounts: cash, bank deposits, accounts receivable, accounts payable, inventory, advances, and prepaid expenses.
- Reconcile outstanding balances with each e-commerce platform, third-party logistics providers (3PLs), and suppliers; investigate and resolve discrepancies.
- Prepare trial balances and verify the reasonableness and consistency of account relationships before finalizing financial statements.
- Prepare monthly, quarterly, and annual financial statements (Balance Sheet, Income Statement, Cash Flow Statement, and Notes to Financial Statements).
- Perform other tasks assigned by the line manager.
QUALIFICATIONS & REQUIREMENTS
Education & Experience
- Bachelor’s degree in accounting, Finance, or Auditing.
- Minimum 3 years of experience in general accounting; experience in e-commerce, retail, or FDI companies is strongly preferred.
- Solid knowledge of Vietnamese Accounting Standards (VAS), Tax Law, and the Accounting Law (or equivalent local GAAP if applicable).
- Hands-on experience working directly with tax authorities and handling tax finalization.
Technical Skills
- Proficient in accounting software (MISA, Oracle or equivalent).
- Advanced Excel skills (Pivot Tables, VLOOKUP/XLOOKUP).
- Ability to read, interpret, and reconcile reports from e-commerce Seller Centers (Shopee, Lazada, TikTok Shop)
- Strong analytical and logical thinking skills.
- Detail-oriented, highly organized, and accountable.