Job Profile: Assistant Production Manager

Department: Production

Reports To: Production Manager

Job Summary

To support the Production Manager in overseeing manufacturing operations, ensuring production targets, quality standards, and efficiency goals are achieved while maintaining a safe working environment.

Key Responsibilities

Production Oversight & Management

• Supervise daily production activities and ensure adherence to production plans and schedules.
• Monitor production output, quality, and efficiency, and take corrective actions as needed.
• Coordinate with production supervisors and team leads to resolve operational issues.

Team Leadership & Development

• Lead, coach, and motivate production staff to achieve performance and quality targets.
• Conduct training sessions to develop skills and improve workforce competency.
• Promote a safe, productive, and collaborative work environment.

Process Improvement & Optimization

• Identify bottlenecks and inefficiencies in the production process.
• Implement lean manufacturing and continuous improvement initiatives.
• Recommend changes to enhance productivity, reduce costs, and improve quality.

Resource & Inventory Management

• Ensure optimal utilization of manpower, machinery, and materials.
• Coordinate with procurement and warehouse teams to maintain raw material availability.
• Monitor inventory levels and reduce wastage or losses.

Quality & Compliance

• Ensure products meet quality standards and specifications.
• Maintain compliance with safety, health, and environmental regulations.
• Support audits, inspections, and quality control initiatives.

Reporting & Documentation

• Prepare daily, weekly, and monthly production reports for management review.
• Maintain accurate records of production performance, downtime, and corrective actions.

Qualifications

• Bachelor’s degree in Mechanical, Industrial, Production Engineering, or related field.
• 5–10 years of experience in production or manufacturing, with at least 2 years in a supervisory or management role.
• Knowledge of production planning, lean manufacturing, and quality management systems.
• Strong leadership, problem-solving, and decision-making skills.
• Proficiency in ERP/MRP systems and Microsoft Office.

Key Performance Indicators (KPIs)

• Achievement of production targets and schedules
• Product quality and defect rates
• Efficiency in manpower and resource utilization
• Reduction of production downtime and waste
• Compliance with safety and regulatory standards

Working Conditions

• Office and production floor-based, involving supervision of operational activities.
• May require shift work, overtime, or weekend coverage depending on production demands.
• Exposure to machinery, chemicals, and manufacturing environment hazards (PPE required).