Job Profile: Facilities Manager

Department: Facilities Management

Reports To: CEO

Key Responsibilities

Operations & Maintenance

• Manage day-to-day facility operations, including building systems (HVAC, electrical, plumbing, security, etc.).
• Oversee preventive maintenance schedules and ensure timely repairs.
• Coordinate with contractors, service providers, and vendors.
• Ensure all equipment and systems operate efficiently and meet regulatory standards.

Health, Safety & Compliance

• Ensure compliance with local, state, and federal building codes and regulations.
• Develop and implement workplace safety programs and emergency response plans.
• Conduct regular safety inspections, risk assessments, and audits.
• Maintain documentation for compliance and certifications.

Space Planning & Utilization

• Plan and optimize workspace layouts for efficiency and employee needs.
• Lead office relocations, renovations, and construction projects.
• Manage facility access, security systems, and visitor flow.

Budgeting & Administration

• Develop and manage the facilities budget, including forecasting and cost control.
• Oversee inventory and procurement of supplies, equipment, and materials.
• Review and negotiate vendor contracts and service agreements.
• Maintain accurate records of maintenance, assets, and facility operations.

Sustainability & Environmental Management

• Implement energy-efficiency initiatives and sustainable facility practices.
• Monitor utility usage and identify opportunities for cost reduction.
• Manage waste disposal, recycling programs, and environmental compliance.

Team Leadership

• Supervise and schedule maintenance staff, custodial teams, and contractors.
• Provide training, coaching, and performance evaluations.
• Promote a culture of safety, teamwork, and operational excellence.

Qualifications

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field (preferred).
• Proven experience (3–7+ years) in facilities management or building operations.
• Experience managing budgets, vendors, and maintenance teams.

Essential Skills & Knowledge

• Strong knowledge of building systems and maintenance procedures.
• Excellent organizational, problem-solving, and decision-making abilities.
• Proficiency in facility management software (e.g., CMMS).
• Strong communication and leadership skills.
• Ability to manage multiple projects and respond to emergencies.

Certifications (optional but advantageous)

• Certified Facility Manager (CFM)
• Facility Management Professional (FMP)
• OSHA safety certifications
• LEED accreditation